Privacy Policy – Function. Studios Inc
Effective Date: 2025-03-18
At Function. Studios Inc (“we”, “our”, or “us”), we are committed to protecting the privacy and confidentiality of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in accordance with applicable privacy laws in Ontario, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
By using our services, website, or attending our studio, you agree to the practices described in this policy.
1. Information We Collect
We collect only the personal information necessary to provide you with a safe, personalized, and effective experience at Function. Studios Inc. This may include:
- Your name and contact details (e.g., phone number, email address)
- Demographic details (e.g., age, gender, fitness preferences)
- Payment and billing information
- Health or fitness goals voluntarily provided by you
- Interactions or communications with us (e.g., feedback, inquiries, bookings)
Information is collected directly from you through registration forms, purchases, consultations, or digital platforms.
2. How We Use Your Information
Your personal information is used for the following purposes:
- To deliver and improve our classes, services, and member experience
- To communicate updates, schedules, promotions, or important studio announcements
- To process payments and manage membership accounts
- To conduct service feedback and client satisfaction surveys
- To comply with legal and regulatory obligations
We only collect information that is reasonably necessary for these purposes.
3. Sharing Your Information
We respect your privacy and never sell or trade your personal information. We may share your data only when necessary, such as:
- With service providers or partners who support our operations (e.g., booking systems, payment processors)
- When legally required or permitted, such as to respond to legal processes or protect our rights and safety
- In the event of a business transfer (e.g., merger or acquisition), with safeguards in place to protect your data
All third-party providers are contractually bound to protect your information and only use it for authorized purposes.
4. Safeguarding Your Information
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, or misuse. This includes:
- Secure payment processing
- Controlled access to client records
- Regular data security reviews and system updates
- Staff training on privacy best practices
5. Your Rights
As a client, you have the right to:
- Access the personal information we hold about you
- Request corrections to inaccurate or outdated data
- Withdraw your consent or request that your data be deleted, where applicable
- Ask how your information is being used or shared
To exercise these rights, please contact us directly (see contact section below).
6. Use of Cookies and Online Tools
When visiting our website, we may use cookies or similar tools to improve your browsing experience, understand site traffic, and enhance functionality. You can adjust your browser settings to manage or disable cookies if desired.
7. Third-Party Links
Our website or communications may contain links to third-party sites or tools. We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.
8. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any significant updates will be communicated through our website or directly via email.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal data, please contact:
Function. Studios Inc
Email: Info@functionstudiosinc.com
Phone: 905-953-9392
